Listen on Spotify.
Productivity is often understood to be something that goes together with perfectionism. But this is a misconception. If you spend too long trying to make something perfect, you can end up wasting time, missing the boat, and losing your competitive edge if you launch a new product later than planned.
But have you ever asked yourself why you should improve your productivity? Later, we’ll share 7 great reasons why doing so is worth your time. For now, though, we’ll give you some suggestions as to how you can set yourself up to work more effectively.
Let’s jump in.
Quick tips to improve productivity
Making tasks more complicated than they need to be will not make you more productive. You’ll waste time and miss deadlines. Instead, you should make sure your working environment is one that encourages productivity and helps you work more efficiently.
Here are a few ways you can do this.
- Set up a dedicated workspace so that your brain learns to associate that area with work, and getting stuff done.
- Work for focused periods of time, interspersed with breaks so you can enter a state of flow more easily and power through your tasks. You can use any of these fantastic Pomodoro timer apps to help you do this.
- Identify the times during the day when you are most productive and use those times to tackle your most challenging tasks. Check this out to find a little information on the different chronotypes to see where you fit in.
- Get rid of what distractions you can by closing tabs you don’t need, disengaging from social media, and putting your phone out of reach so that you can focus on your tasks.
- Don’t multitask, focus on one task at a time and use time blocking to organise your day and devote chunks of time to certain tasks. If you try to multitask, your attention will be divided. This damages your productivity.
Now you know a few simple things you can do to boost your productivity, it’s time to discover the top reasons why doing so is a good idea.
7 reasons to improve your productivity
These are by no means the only reasons why increasing your productivity is something worth striving for, but they are some of the main reasons to do so.
You’ll have time to do more things
There are a limited number of hours in a day, and if we’re getting enough sleep, a third of our time is devoted to that activity. All of us have goals and make plans, but some of us get distracted or spend too long on one thing and end up not getting as much done as we’d hoped.
It’s easy to assume that we don’t finish something because it’s too tricky, but often, it’s because we either haven’t planned everything well enough or we are not productive enough.
If you work to become more productive, you can get more things done. A good way to ensure all the tasks you do are important is to use the Eisenhower matrix to help prioritise your tasks and prevent you from becoming overwhelmed and suffering from depression.
You’ll make fewer mistakes
Mistakes are a huge productivity killer. They force you to waste time redoing tasks. This often means that in the time you set yourself to complete a task, you encountered some problems you were unable to solve, or you mismanaged that time. The cause may be something as simple as not getting enough sleep the night before, or that you were distracted by your colleagues or even your own thoughts. These can all disturb your focus, divide your attention, and make you more likely to make mistakes.
Of course, you can’t expect to eliminate all mistakes; you’re only human. But if you find yourself constantly making mistakes, it may be a sign something has interrupted your focus and stopped you from working as efficiently as you could.
If you consciously work at becoming more productive, you’ll give yourself a better chance of doing things right the first time. This helps you organise your time and makes it less likely that you will forget vital information that would necessitate redoing tasks.
You’ll be able to cope with stress
We are all aware that too much stress can have negative consequences. But a certain amount of stress can make you more alert and able to adapt to changes in your environment.
In modern times, however, the amount of stress we experience is often too high, and can prevent us from living a healthy lifestyle, focusing, and accomplishing things. High stress levels mean your brain takes more time to think about things which zaps your energy. Too much stress can compromise your immune system and make you more prone to illness, as well as lead to mental illness and depression.
By improving your productivity, you can get things done on schedule and never miss a deadline which will help you keep stress at a manageable level.
You can relax
Not having enough time to relax and enjoy downtime can be seriously detrimental to your mental health. If you don’t relax, your brain is constantly busy which can make it tricky to focus.
Relaxation promotes both productivity and creativity, so becoming more efficient will help you gain fresh insights that will help improve your critical thinking and problem-solving skills.
If you work to become more productive, it will help you save time for yourself that you can then devote to self-care. Making sure you have time for yourself is essential because it can help you manage fatigue and prevent burnout.
By devoting a portion of your day to yourself, you will be able to increase your self-awareness which will make you quicker at spotting when something is not right. You will then have time to assess your situation and come up with imaginative solutions to problems.
You’ll create more opportunities for yourself
If you are productive, you have more time and thus can take on more tasks. Being able to do this in your job will give you the opportunity to show your boss you’re an asset to the company and advance in your career.
As you improve your productivity, you will become a master at organising your time and you will have the time and opportunity to broaden your skill set and improve yourself.
You’ll have a better time of it
Lots of people believe that increasing your productivity and mastering time management requires more effort, but this is a misconception.
Being productive doesn’t make your life harder or take up more of your time. It has the opposite effect, makes life much easier, and helps you stay ahead of the game. This will mean you will be able to focus more easily and finish tasks on time. Soon, you’ll work out when you are most productive so you can make the most of those hours by scheduling your most challenging tasks at those times. The more often you enter a state of flow, the easier it will become because you will train your brain to do so. Over time, this will help you manage all your tasks effectively and boost your productivity.
You’ll be able to build a better reputation
The way we behave shows people around us who we are. If you have worked to improve your productivity, always get through your work on time, and deliver on your promises, you will become known as someone reliable. You will be able to build a reputation as someone who doesn’t let people down, and your friends and colleagues will not question whether you will finish things on time or show up for a social event.
So, there you have it! Our top 7 reasons you should improve your productivity. We hope that the tips shared here will help you make a good start.
Remember, if you boost your productivity, you will:
- Make your life easier.
- Be able to build a better reputation.
- Handle stress better.
- Get more things done.
- Have more time for yourself and your friends so you can relax.
- Create more opportunities for yourself.
- Make fewer mistakes.
On top of all that, being productive will help you maintain a healthy work-life balance and help ensure that you have confidence and high self-esteem.
Why wait? Go and start showing people what you’re made of right now!